Web page updated:
06/12/2003
Members and their guests must abide by the laws of the club or they may be asked to depart the meeting.
No alcohol may be consumed or present at any car show. BY LAWS DIXIELAND CRUISERS CAR CLUB OF SAVANNAH Revised October 12, 2004
ARTICLE I Name and Insignia Section 1. The name of this club will be “Dixieland Cruisers of Savannah, Georgia Section 2. This Club will have such official insignia as the membership will determine
ARTICLE II Purpose Section 1. Promote interest in various types of special interest auto activity Section 2. Create good fellowship and sportsmanship among the members Section 3. To uphold the principals of good government, and support charities as a non-profit organization Section 4. Conduct Club operations and activities in such a manner as to bring about a clearer understanding on the part of the public, press, and law enforcement agencies of organized special interest auto activities Section 5. Promote safety in automobile maintenance and operation
ARTICLE III Qualifications Section 1. Any person of good character interested in special interest auto activities and meeting the qualifications of this Club is eligible for membership and full privileges thereof Section 2. All applicants for membership must be sponsored by a member in good standing and must be introduced by that member at a club meeting. New members will be voted on by the membership. An applicant would be rejected by “No” votes from 25% of the quorum Section 3. All applicants for membership must fill out an application form Section 4. Upon passing all qualifications, applicants must pay applicable dues. Any changes of dues will be determined by the membership
ARTICLE IV Membership Section 1. Annual membership is from January 1st thru December 31st Section 2. There shall be three types of membership in this club: Active, Lifetime, and Honorary Section 3. New members will be provided a copy of the ByLaws upon joining Section 4. Any person who does outstanding work of the Club can be made an Honorary Member, if voted on by the Club membership Section 5. The surviving spouse of an active member shall be granted Lifetime status. The surviving spouse will have full active status to include voting, but will not be required to pay dues. Section 6. There will be a single membership with one vote and a family membership with a vote by husband and wife Section 7. Any member who later fails to meet the qualifications; commits unsafe driving acts while driving a special interest auto on public highways; whose conduct is otherwise detrimental to the purpose and standing of the club may be suspended or expelled from the club by a two-thirds (2/3) vote of all the members. The member may appeal to the Executive Committee in person, or by letter within thirty (30) days. After reviewing the appeal, the Executive Committee may then present it to the Club for a vote.
ARTICLE V Dues Section 1. Dues are payable at the first meeting of January. Dues for new members will be prorated at 100% until the third quarter, which will be lowered to 50%, and the fourth quarter will be at 25% Section 2. Any member whose dues are sixty (60) days in arrears shall be automatically dropped from the rolls of the Club and can only be reinstated to full membership upon the membership vote and payment of full year current dues. Section 3. All dues and fees paid to the Club will not be refunded under any circumstances
ARTICLE VI Officers and Duties Section 1. The elected officers of this Club will be: a President, Vice-President, Treasurer, and Secretary Section 2. The President will preside at all meetings of the club; appoint such committees as necessary to carry out the activities of the Club; act as ex- offficio member of all special committees; issue the call for regular and special meetings; and see that the regular elections are held in accordance with the Club Constitution Section 3. The Vice-President will perform the duties of the President in his absence and assist the President with any duties as he designates Section 4. The Treasurer will collect dues; collect all other money due the Club; make payments from Club funds; sign Club checks; keep the Club money matters; and will make regular reports of the financial condition of the Club to members at monthly meetings Section 5. The Secretary will record and maintain the minutes of all meetings; have the minutes of all meetings and Club ByLaws available for review at all meetings; and administer the “Sunshine Fund”
ARTICLE VII Elections Section 1. All officers will be elected at the May meeting and will assume office at the June meeting of the new term, and shall hold office for one year or until their successors are duly qualified and elected. The club term will be June thru May Section 2. All nominees for office will be active members Section 3. Elections will be held as follows: The President will appoint a Nominating Committee at the March meeting; that Committee will submit the slate of officers at the April meeting, and other nominations may be made from the floor, these nominations will be published prior to the May meeting, where again nominations may be made from the floor. Voting may be by secret ballot. Section 4. Elections will be the last order of business at the May meeting Section 5. Elections will be decided by a majority vote of all members in good standing who are present Section 6. All elected and appointed officers must remain active members in good standing during their term in office
ARTICLE VIII Meetings Section 1. Ten percent (10%) of the active members in good standing will constitute a quorum Section 2. Regular membership meetings will be held on the second Tuesday of each month Section 3. The President may call special meetings Section 4. Club meetings will be governed by Roberts Rules of Order
ARTICLE IX Club Monies Section 1. All proceeds from any project by the Club will go to the Club Treasury Section 2. A minimum of two-thirds (2/3) of all funds raised will be given to Charities Section 3. All monies of the Club spent for personal benefit of the members will be approved by a majority vote of the members who are present Section 4. Charity Committee Donation Guidelines: a. The Charity Committee can recommend a maximum of $500.00 per organization per year. (The Club can exceed this limit by a majority vote.) b. Local Charities are preferred c. Charitable organizations must be non-profit organizations d. The Charity Donation Year is from May after the Annual Car Show thru the following April e. Club members are to submit charitable donation requests to Charity Committee in May and June. Additional requests can be submitted through the end of the Donation Year. f. The Club will provide the Charity Committee with a Charity budget for the Donation Year at the June Meeting. g. The Charity Committee will consolidate the charity requests, determine eligibility, and obtain appropriate background info. h. The Charity Committee will submit recommendations for 75% of the Charity Budget to the Club at the July meeting for discussion and voting. i. Twenty-five percent (25%) of the Charity Budget will be held in reserve for additional donations later in the Charity Donation Year. Section 5. Club Participation Monetary Awards; a. The members in attendance can by majority vote to donate to the car show organization’s charity or charities. The funds will be turned over to the Dixieland Cruisers Charity Committee in the event of a tie. b. The members in attendance can by majority vote to turn the funds over to the Dixieland Cruisers’ Charity Committee. c. The funds will be turned over to the Dixieland Cruisers’ Charity Committee if the organization’s car show is not supporting a charity. The participating club members can by majority vote recommend a charity to the Dixieland Cruisers’ Charity Committee if the funds are brought back to the club. (added July, 2006) ARTICLE X Sunshine Fund Section 1. If a member, or an immediate member of a Club member’s family passes away, flowers will be sent from the Club Section 2. The price for a floral arrangement is not to exceed $75.00(change 2/13/07)
ARTICLE XI Club Property Section 1. All Club property will be itemized on an inventory sheet to include the item description, value, member holding property and telephone number Section 2. Property will be maintained in a secure environment which prevents loss or degradation of the property Section 3. Club members may make use of the property with permission of the Club leadership Section 4. Members using Club property are responsible for it’s condition, repair, and or replacement Section 5. Members holding property will make the property available for events at the request of the Club leadership
ARTICLE XII Club Disbanding (In the Event of…) Section 1. A quorum of Club members must be present at a Club meeting to consider disbanding the Club. Section 2. If a majority of members at the meeting in Section 1 vote to consider disbanding the Club, a letter will be sent out to each member by the Club Secretary stating that a vote to disband the Club will be conducted at the next regularly scheduled meeting. Section 3. A majority of Club members at the meeting must vote for the disbanding of the Club in order for the Club to be disbanded Section 4. Club property will be disposed at auction, sold or given to charity by a vote of the Club members. Section 5. Club monetary funds will be used to pay outstanding bills and the remaining given to charity by vote of the Club members. Section 6. The Club Secretary will notify the State of Georgia that the Club has disbanded.
ARTICLE XIII Procedures for Changing By-Laws Section 1. Any Club Member may propose a By-Law change at a monthly Club Meeting. Section 2. If a majority of the Club Members at the meeting vote to incorporate the proposed change into the By-Laws, the proposed change will be given to the By Laws Committee Chairman. Section 3. The By Law Committee will present the proposed By Law change at the next Club Meeting. Section 4. If a majority of the Club Members at the meeting vote to accept the language of the proposed By Law, it will be placed on the Club Website and in the Club Newsletter for Club Members to review and to announce voting on the proposed change at the next regular scheduled Club Meeting. Section 5. The new By Law will be voted on at the next Club Meeting following the review by Club Members. Section 6. A majority vote of the Club Members at the Club Meeting is necessary to incorporate By Law Changes into the Club By Laws. Section 7. Approved By Law Changes will be incorporated into the Club By Laws by the Club Secretary and made available for all members. (added October, 2006) |